Having the right software tools is no longer a luxury but a key to successful business management. Whether the need is to trace every penny in or out of your company, monitor human resources transactions, control procurement and inventory, or report organisational performance, the winning factor here is to run it all efficiently.

ESKA^® Business Manager is a fully integrated Web-based software suite designed to help you manage your business efficiently, streamline your financial operations, and retrieve up-to-date reports on all your enterprise main functions. The system’s flexibility also helps you smoothly adapt to the changing requirements of your industry.

 Strengths

• Web-based system
• Modular design
• Multilingual support
• Multi-company and multi-branch support
• Multi-currency support
• Multi-user support with user-level access authorisation
• Cost centre support
• Easy and quick configuration
• High level of security and access authorisation
• Extensive reports and statistics with graphical views of results
• Generation of user-defined transaction vouchers through an advanced Voucher Builder
  

 Key Benefits

• Insight and control over Financial, Supply Chain, Human Resources, and Fleet data
• Improved operational efficiency
• Decision-making support by use of strong reporting tools
• Better control over processes
• Eliminated time-consuming duplicate data entry
• Real-time reporting of business results
• Easy identification of opportunities for cost savings and efficiency improvements

 Integration with other ESKADENIA Systems

• Integration with ESKA^® Insures (Medical, General, Life and Travel Insurance Systems) provides insurance companies with up-to-the-minute accurate financial information, ready for retrieval and display at anytime.
• Integration with ESKA^® CRM (Customer Relationship Management System) provides CRM teams with updated financial information of accounts when responding to customers and tracks resulting revenues of marketing campaigns for future detailed reporting.
• Integration with ESKA^® Workflow and ESKA^® Docs (Document Management System), which provides users of ESKA^® Business Manager with supporting tools to define, automate, and manage work processes from start to end to reflect the way business activities are executed through a paperless environment. This integration also streamlines collaboration between team members. In addition, papers, forms, and photos can be digitally stored and archived for easy retrieval and reduction of document loss.
• Integration with ESKA^® Academia facilitates the capture, consolidation, analysis and distribution of data across the educational institutions, thus allowing comprehensive and efficient processing of information.
• Integration with the Management Information System (MIS)provides flexible reporting that assists high-level management to make decisions based on precise statistical analysis of the company’s performance.
  

 Main Functionalities

Get visibility and control over your Financial Management efforts

• General Ledger
  The General Ledger module is the core of ESKA^® Business Manager. Its reliable transaction processing, flexible account formatting, and extensive reporting provide comprehensive financial control.
  
  The user can build a flexible Chart of Accounts and a consolidated Chart of Accounts to maintain overall balances and financial statements of all companies.
  
  The General Ledger supports allocation processing to enable the user to distribute the value of a single account into a series of accounts based on certain criteria. Moreover, adding and closing fiscal years is easily managed in the module.
  
  Balances and summaries can be provided at cost centre levels. In addition, financial statements and reports can be easily generated, including Statements of Accounts, Trial Balances, Income Statements, Balance Sheets, Cash Flow Statements, Cost Centre Statements, and Account Comparisons. Using the advanced reporting tool of ESKA^® Business Manager, users can generate financial reports that best meet the business requirements, corporate identity, and documentation standards of an organisation.
• Accounts Payable/ Receivable
  The AP and AR modules in ESKA^® Business Manager help manage the company’s cash flow process. They simplify entry of supplier/ customer invoices, maintain flexible cash disbursements, and manage post-dated cheques.
  
  Users can define an unlimited number of suppliers/ customers and keep history of financial transactions and balances. Customers can be defined in a hierarchal manner showing the relation between customers and subsidiaries. Moreover, users can create detailed customer contracts and manage multiple-payment scheduling through user-defined payment terms.
  
  The AP and AR transactions supported by the system include Debit/ Credit Notes, Invoices, Receipts, Payments, Cheques and Credit Cards. Users can specify different taxes and discounts to be applied on invoice and item levels. In addition, users can effectively distribute payments to be scheduled and reflected on a future financial period.
• Cash Management
  The Cash Management module provides an effective and easy way to manage the company’s cash transactions. Through integration with the AP and AR modules, the module provides quick analysis of the enterprise’s cash requirements to ensure optimal use of cash resources.
  
  Budgeting is also supported and can be done in multiple currencies by referring to current account balances or previously created budgets.
  
  Users can group payables and receivables into aging periods to track outstanding balances of suppliers/ customers based on the transactions in the statement of accounts. The user can freely define aging periods and the aging report will be affected accordingly.
  
  The Cash Management module also provides comprehensive bank reconciliation features, allowing for automatic bank reconciliation, where users can import bank statements and the system takes care of the matching process.
• Fixed Assets
  The Fixed Assets module provides accurate management and tracking of the company’s fixed assets.
  
  The user can define detailed profiles of the company’s fixed assets and classify these assets into different categories. Location and custody of each asset can be well managed for every period of time.
  
  In addition, a number of transactions can be performed, such as opening balances per branch; purchasing assets; changing asset cost; asset transfer within the same branch; inter-branch asset transfer; selling assets; writing off; donations and monthly depreciation. Upon approval, transactions are posted to the financial modules and relevant financial vouchers are created.

 Fulfil the “perfect order” with ESKADENIA’s Supply Chain Management modules

• Inventory
  The Inventory module is a multi-location inventory management module that integrates comprehensively with the Sales Management and the Purchase Order modules. It delivers detailed and timely information about inventory items and keeps track of stock levels, inventory receipts, shipments, returns and inventory adjustments.
  
  Items are defined and classified according to common characteristics, and item assemblies can be easily arranged. The Inventory module also provides manual and auto generation of item codes and supports integration with barcode readers.
  
  The module takes into consideration the expiry date of each item, if it has one. Items can be dispatched based on FIFO or LIFO rules or according to their expiry dates. Moreover, the module supports flexible costing methods for valuing inventory and determining the cost of goods sold.
  
  For accurate matching between system records and actual stock levels, the module supports automated stock taking where the system can generate adjustment vouchers on store, location, catalogue and items.
• Purchase Order
  The Purchase Order module provides control over the purchasing cycle and automates a range of purchasing activities. It integrates with the Inventory, AP and General Ledger modules to maintain updated records of inventory levels and supplier balances.
  
  Item re-order levels are automatically checked in the module and purchase orders are prepared accordingly. The Purchase Order module also supports item requisition, full and partial receipt of ordered items, and handling of item returns.
  
  The module manages additional costs such as freight and commissions, deals with multiple suppliers and price lists, and can automatically update prices according to the cost of purchase.
• Sales Management
  The Sales Management module handles all sales quotations, orders, invoices, order tracking needs, and cash sale transactions. It is fully integrated with the Inventory and AR modules to provide up-to-date reports of inventory levels and the status of customer accounts.
  
  The module keeps track of basic information and sales statistics for each salesperson including yearly targets and commissions. In addition, it provides sales reports per customer, item and market and allows users to inquire about the overall company sales performance.
  
  Using the booking facility in the Sales Management module, users can hold inventory balances with the ability to automatically release booked items once they reach their booking expiry dates.
  
  The module handles prepayments, backorders, returns, credit notes, and tax calculations. It also allows the definition of different customer price lists, including taxes and discounts for each item.
  
  The module is equipped to calculate incentives; these calculations can be user-defined with reference to targets or actual sales.
  
  The module provides a purchase price inquiry mechanism, where the system can help decide the best price and comparison of all the provided offers, and convert the offer into a purchase order automatically.

 Cater for your Human Resources timely and professionally

• Human Resources
  The Human Resources module helps companies achieve workforce optimisation by providing the tool to efficiently manage human capital. This module records and tracks employee information and transactions. At the same time, employee performance evaluation, development, training, and associated costs are maintained. The module integrates seamlessly with the Payroll module to transfer related information like exemptions and unpaid vacations.
  
  The Human Resources module also keeps track of employee designations, work locations and contracts.
  
  Moreover, vacation and leave records are kept and managed, and balances can be rounded to next year according to the organisation’s policy.
  
  The module also allows employees to check on their personal data, salary slips and vacation balances.
• Payroll
  The Payroll module gives high control over payroll processes and quick access to employee pay details including basic salaries, monthly earnings, allowances, deductions, saving funds, expenses, social security shares, and income taxes. The system is designed to provide flexible definitions of amounts, percentages, working days or even working hours.
  
  Once confirmed and approved, payroll slips can be automatically sent to employees via e-mails.
  
  The module integrates seamlessly with the General Ledger module to transfer payroll information into the financial system.
  
  Also, the module supports issuing employee loans and automatically follows-up on repayments.
• Time Attendance
  The Time Attendance module tracks employee daily attendance and keeps record of employee leaves and vacations. It allows the definition of various shift and leave types as well as the arrangement of various work schedules. The attendance administrator can easily review transactions and check for any errors.
  
  The system is equipped to communicate with any type of modern attendance machines and allows direct smooth access from the machine to the database.
• Recruitment
  The Recruitment module provides HR staff with the needed platform to cater for job vacancies announced by department managers.
  
  Interviews can be set and managed through this module and the interviewing committee rating of candidates can be recorded for further consideration by department managers. For interviews, the system automatically checks for available meeting rooms and any booking conflicts.
  
  In addition, the Recruitment module allows users to create offers and contracts that can be sent to candidates. Upon requirement, accepted candidate records are converted to employee records without the hassle of re-entering their data, as the system automatically retrieves all relevant information.

 Go the extra mile with the management of your fleet

• Fleet Management
  The Fleet Management module provides a repository of data needed to track fleets, including vehicle definition, vehicle license, traffic tickets, and the routine vehicle check-up needed.
  
  The module integrates seamlessly with the inventory, maintenance and financial modules of ESKA^® Business Manager.
• Maintenance
  The Maintenance module keeps records of maintenance work performed on any vehicle or fixed asset item. The module is fully integrated with the Inventory module which allows the maintenance department to order spare parts or return repaired items easily.
  
  One of the main features of this module is that it enables users to define routine checks for each technical workshop.
  
  The system keeps detailed vehicle records including costs and repairs as well as other important information.
  
  The module also calculates the cost of maintenance and repairs per technician.
• Transportation
  The Transportation module facilitates the process of booking the seats for passengers on buses of various tracks with classification of the pricing and cost incurred.
  
  The module handles two-way tickets; return tickets, and damaged tickets. Moreover, costs for drives and bus maintenance are reflected through integration with the financial modules.